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State
Inspection Record System
A computer system which prints MV-431s and MV-480s |
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Time
Savings, Accurate, and Fully Complient!
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Approved by the
Pensylvania Deptpartment of Transportation.
Evaluation
Questions about your current records procedure:
- Tired
of writing? How long does it take to write
the required work order and the inspection record?
- Is
it complete and error free? And always entered
in the correct book?
- Is
it legible to an Auditors or State Troopers?
- How
long does it take to retrieve a specific inspection
record created 6 months ago for an auditor or state
trooper? Created 2 years ago?
- How
much duplicate information do you have to hand write
again on different inspection records for the same
customer or business?
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Average
Time of Record Keeping Tasks for Station
Once
you have gathered your information (owner’s card,
proof of insurance, work requested, etc.) |
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Work
Order |
Inspection |
Total |
| Handwritten |
3
minutes |
6
minutes |
9
minutes |
| SIRS
manual entry |
2
minutes |
1
minute |
3
minutes |
| SIRS
scanned entry |
0.25
minutes |
0.75
minutes |
1
minute |
| Average
Savings |
1-2
minutes |
5-6
minutes |
6-8
minutes |
Benefits
for Inspection Station Owners:
- A
work order system which allows the creation of
inspection records.
- Replaces
handwriting with computer generated printing.
- Prints
on purchased forms – both 11x14 and 11x17
- Prints
both data and form on blank paper – 8.5x11,
11x14 and 11x17
- Significantly
reduces time needed to complete the required work
order AND the inspection record by not having to
enter duplicate information a second time -
such as customer name, customer address, and vehicle
information.
- Displays
warning and error messages when creating the inspection
record.
- Eliminates
almost all fines by requiring correction of errors
before entering sticker.
- Stores
your sticker purchases and automatically keeps
track of the next sticker to be issued for each
book.
- Ability
to backup complete data – both work orders
and inspection records.
- Allows
searches of the data (or a portion of the data) – both
work orders and inspection records. Searches
include: Sticker number, VIN, License Plate, Owner’s
name, Inspection Number, and Work Order.
- Significantly
reduces time needed to retrieve inspection information
for Quality Assurance Officers and law enforcement
personnel.
- Generates
printed reports including:
- Sticker
purchases and assignment/disposition
- Vehicle
history
- Owner
and vehicles
- Insures
compliance with regulations governing the reports
produced for the Commonwealth.
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We
will help you drive your record keeping into the 21st century.
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